Privacy Policy

Effective November 15, 2026

FileMyPublication is operated by MI Tax LLC, Westbury, New York. This policy explains what we collect, why, and who sees it.

Publication is public by design. The whole point of a §206 notice is that it appears in two newspapers, six times, and then on the public record at the Department of State. Your entity name, county, formation date, and address for service of process are printed. That is the statute working as intended, not a disclosure by us — but it is worth knowing before you start.

What we collect

Account: your email address. Clients sign in with a one-time emailed code. Newspaper partner desks may set a password; passwords are held only as secure hashes by our sign-in provider and are never visible to us.
Your business details: entity name and type, formation date, county, address for service of process, purpose, and your contact details. These are what the notice is built from.
Order records: the papers you selected, run dates, affidavits and certificates uploaded against your order, and messages you send through your account.
Payment: handled entirely by Stripe. We receive a confirmation and the last four digits; we never receive or store your card number.
Page visits: we keep our own count of which pages are viewed, so we can tell which parts of the site are useful. Each browser is given a random identifier in a first-party cookie, and we record the page address on our own site, the website that linked you here (its domain only, never the full address), any campaign tags in a link we ourselves published, your country, and whether you are on a phone, tablet or desktop. We do not store your IP address or your browser’s user-agent string, and the identifier is random — it is not derived from anything about you and identifies no one on its own. If you place an order, it is linked to that order so we can see which pages helped.

Public records

Some information shown to you may come from New York State’s public business-filing records, which are published by the State as open data. That information is already public; we use it to save you typing and to help you check your own details. It may be out of date or wrong, which is why we ask you to confirm it against your own paperwork.

Newspaper partner accounts

Newspapers that enroll as publishing partners give us business contact details, their published rates by county, and their printing schedules. Rates and schedules are business facts, not personal data — they are displayed on this site to filers choosing a paper, exactly as declared. Every change a partner makes to its declared rates or schedule is logged with who made it and when — that log protects both sides of any pricing question. Partner contact details are used to operate publications and are never sold.

Who we share it with

The two newspapers on your order — they receive the notice text and the details the statute requires them to print, plus what they need to schedule and invoice the run. They can see their own orders and nothing else.
The County Clerk, in Manhattan, Brooklyn, Queens and the Bronx — the Department of State filing receipt you upload, which the clerk requires before assigning your two newspapers. It goes to the clerk and nowhere else.
The New York Department of State — the affidavits and the Certificate of Publication.
Service providers that run the platform: Stripe (payments), Supabase (database and sign-in), Vercel (hosting and site analytics), Hostinger (email delivery), Resend (partner outreach email), RingCentral (text messages, if you opted in), and Microsoft Clarity (session analytics: clicks, scrolls, and page interactions, used to improve the forms — never your notice text, passwords, or payment details).

We do not sell your information, and we do not share it for advertising.

Email

We email you about your order — that is part of the service and you cannot opt out of it while an order is active, because it is how you learn that your notice ran. Any marketing email carries a one-click unsubscribe that we honor immediately and permanently.

Notifications on your device

You can choose to get the three run milestones — when publication starts, at the halfway mark, and when every insertion is done — as notifications instead of watching your inbox. If you turn them on, we store what your browser gives us for that one device: an address its push service issued and the two keys needed to encrypt a message to it. We never see your device, your location or anything else through it, and the only thing we ever send is those three milestones. Turn it off on your account, or in your browser, and the record for that device is deleted. The emails carry on either way.

Text messages

If you tick “Text me about this order” at the phone field, we keep the moment you ticked it and the exact wording you agreed to, and we text that number only about your order: a reminder when a payment or a document is outstanding, an update when something needs you, and one reminder if you start an order and do not finish it. Message frequency varies; message and data rates may apply. Reply STOP to any text to opt out (we send one confirmation and nothing more), HELP for help, or untick the box on your account. We record every text sent and received on that line, including your STOP, so that it is honored permanently. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent are never shared with anyone; the number is passed only to the carrier-connected service that delivers the message (RingCentral). The program terms are at filemypublication.com/sms-terms.

Our AI assistant tool

Our tool for AI assistants (the MCP server at filemypublication.com/mcp, used from ChatGPT, Claude and similar apps; see filemypublication.com/ai) needs no account and only looks things up: publication rules, deadlines, county prices, clerk details and notice text. We do not store the questions or the LLC details your assistant sends it, and we never use them to contact you. Our hosting provider keeps standard request logs, such as the time and IP address of each request, for a short period for security. Your conversation itself is handled by your assistant's provider under its own privacy policy.

How long we keep it

Order records, affidavits, and certificates are kept for at least seven years. They are the proof that your publication was completed properly, and you may need them long after the order closes. Ask us and we will send you a copy of everything we hold for you.

Deleting your information

Sign in and open your account, where you can delete it yourself. Your sign-in, name, company, phone number and address are removed immediately and cannot be restored. You can still email support@filemypublication.com if you would rather we did it. We keep what we are required to keep: the filing record itself, and transaction records for tax and anti-fraud purposes — after a deletion those records name nobody. We cannot retract a notice already published in a newspaper or a certificate already filed with the State — those are public records outside our control.

Security

Traffic is encrypted in transit. Access to your order is restricted at the database level to you, the newspapers assigned to that order, and our staff. Card details never touch our servers.

Children

This is a service for businesses and is not directed to anyone under 18.

Changes

We may update this policy; the revised version is posted here with a new effective date.

Contact

MI Tax LLC (FileMyPublication)
320 Post Ave, Suite 108, Westbury, NY 11590
support@filemypublication.com