Terms of Service
Effective September 26, 2026
These terms are the agreement between you and MI Tax LLC, which operates FileMyPublication. By using this site or placing a publication order, you agree to them.
What we do
New York Limited Liability Company Law §206 requires a newly formed LLC to publish a notice once a week for six consecutive weeks in two newspapers designated by the clerk of the county named in its Articles of Organization, and then file a Certificate of Publication with the Department of State. We draft the notice from the details you confirm, place it with both designated papers, track the six weekly insertions, collect the affidavits of publication, and file the Certificate of Publication on your authorization. We are not a law firm and do not provide legal advice.
What it costs
Your total is the two newspapers’ fees for your county, plus the $50 New York Department of State certificate fee and our $99 processing fee. Each newspaper fee is our listed price for that paper in your county, and it varies by county and by paper. Where we have no listed price for a paper, checkout waits: we obtain the exact figure and you approve the itemized total before it is charged. The price you approve at checkout is your final price — it is locked when you pay. If a newspaper bills us more for your notice than we priced it at (for example, because it sets the notice longer), the difference is ours to absorb, never billed to you.
In four of the five NYC boroughs, the processing fee is charged first. In Queens, Kings, Bronx and New York the County Clerk — not you and not us — selects both newspapers, and only after receiving your Department of State filing receipt. The Queens County Clerk has confirmed to us that the pair is drawn at random from a list. No newspaper price can therefore exist when you submit, so we charge our $99 processing fee at that point and nothing else. That fee pays for requesting and chasing the designation and for obtaining a price from whichever papers it names, which is work we begin immediately and cannot undo. It is non-refundable once we have sent your receipt to the County Clerk. The newspapers’ listed rates and the $50 State fee arrive with the Clerk’s letter; you approve that itemized balance and pay it on your order page, and the $99 already paid is credited against your total — you never pay it twice. Nothing is placed with any newspaper until you approve the balance.
How we are paid. We charge you the $99 processing fee above. Each newspaper figure on your itemized bill is our listed price for that paper in your county, and it is the price you pay for it. Separately, we act as the advertising agency of record for your notice, and newspapers may allow us their standard agency commission. We disclose this so the arrangement is plainly on the record.
We do not charge you an estimate. Every figure at checkout is exact. Where a paper’s pricing cannot be fixed in advance (per-line billing), or where the County Clerk assigns your papers and has not yet named them, checkout waits for the newspapers: we obtain the exact figure and you approve the itemized total before it is charged — in the four boroughs above, that is the balance after the processing fee. The amount you approve at checkout is the amount you pay. Payments are processed by Stripe; we never receive or store your card number. Credit cards carry a card-processing surcharge equal to our actual cost of acceptance — currently 2.9% plus 30¢ per transaction, and never more. It applies to credit cards entered directly only: debit cards, prepaid cards, cards paid through Apple Pay, Google Pay or Link, and every other method pay the base total with no surcharge. Both totals — with and without the surcharge — are displayed at checkout before you pay, and the charged figure appears on your receipt. We pay each newspaper after its notarized affidavit of publication is delivered, or before publication for desks that require it — your order page shows each week against its schedule, and the affidavit is the document that verifies the run under oath. Your statement will show FILE MY PUBLICATION.
Your responsibilities
Some details may be pre-filled from New York’s public filing records. Those records are periodically refreshed, can lag behind recent filings, and are sometimes wrong. You are responsible for checking every detail against your Articles of Organization before you confirm it. We publish what you confirm, not what the public record says. In particular:
- The county. §206 goes by the county named in your Articles of Organization. That is not always the same as the county of your principal office shown in public records. Publishing in the wrong county’s newspapers does not satisfy the statute.
- The formation date. Your 120-day window runs from it, and it is printed in the notice.
- The entity name and the address for service of process, both printed verbatim.
You also confirm that you are authorized to act for the business.
If something has to be re-run
Once a newspaper has begun publishing, that newspaper’s charge is incurred and cannot be recovered. So it matters whose error caused a defective run:
- Our error — we placed the notice incorrectly, missed a week, or filed the wrong paperwork: we re-run it at our cost.
- A detail you confirmed was wrong, including where a public record we pre-filled was wrong: the newspapers’ charges for the corrected run are billed to you at our listed prices, and we waive our $99 processing fee.
- A detail you edited to something incorrect: the corrected run is chargeable in full.
Refunds
- Before your notice is transmitted to the newspapers: ask and we refund in full, with one exception — in Queens, Kings, Bronx and New York the $99 processing fee is non-refundable once we have sent your filing receipt to the County Clerk, because the work it pays for has been done by then. Everything else is refunded.
- Once your notice has been transmitted to a newspaper: that newspaper's fee is committed to it and is not refundable, and the notice cannot be changed. If a newspaper cannot run your notice and it cannot be placed with another paper designated for your county, that newspaper's fee is refunded in full. The $50 State fee is refundable until we file. If we made a mistake, we correct it at our cost or refund our $99 processing fee.
- If we cannot complete the work for a reason on our side, you get a full refund of everything except a newspaper's charges for insertions that have already run, and the State fee once it has been filed.
Questions about a charge? Email support@filemypublication.com first — we can almost always resolve it faster than your bank can.
What we don’t promise
We do not control the newspapers, the county clerks, or the Department of State. We do not guarantee that a newspaper will run on a particular date, that the Department of State will accept a filing, or that any deadline will be met where circumstances outside our control intervene. We are not responsible for newspaper production errors, State processing times, outages, penalties, or changes to State or newspaper fees and requirements. The service is provided “as is” without warranties to the fullest extent permitted by law.
Nothing on this site is legal advice, including any statement about deadlines or about whether your business must publish. If the consequences matter to you, consult a New York attorney.
Limitation of liability
To the fullest extent permitted by law, our total liability for any claim arising out of the service is limited to the amount you paid us for the order at issue. We are not liable for indirect, incidental, or consequential damages, including lost profits or loss of good standing.
Email and messages
We email you about your order — status changes, run dates, affidavits, and your certificate — and messages you send through your account are delivered by email to the other party on the order. Marketing email, if any, carries a one-click unsubscribe that we honor immediately. See our Privacy Policy.
Governing law
These terms are governed by the laws of the State of New York, and any dispute will be brought in the state or federal courts located in Nassau County, New York.
Changes
We may update these terms; the revised version will be posted here with a new effective date. The terms in effect when you place an order govern that order.
Contact
MI Tax LLC (FileMyPublication)
320 Post Ave, Suite 108, Westbury, NY 11590
support@filemypublication.com